Privacy Policy

Last updated: February 2026

Adminisport ("we", "us", or "our") operates the BOUTLOOK platform, including the website at boutlook.com, the mobile applications, and the web application at app.boutlook.com (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

1. Information We Collect

We may collect the following types of information:

• Account Information: Name, email address, phone number, and professional role when you create an account or are added to the platform by your commission.
• Profile Information: Professional credentials, certifications, license numbers, jurisdictional affiliations, and home address (used for mileage and proximity calculations).
• Usage Data: Information about how you interact with the Service, including pages visited, features used, and timestamps.
• Device Information: Browser type, operating system, device identifiers, and IP address.
• Location Data: Address-based geolocation data used to calculate distances for official assignments and mileage fees. We do not track real-time GPS location.

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Service
• Facilitate official assignments, event management, and commission operations
• Calculate distance-based mileage fees and rank officials by proximity
• Send notifications related to event assignments (email, SMS, or phone)
• Maintain audit trails and compliance records as required by regulatory bodies
• Improve and develop new features for the Service
• Respond to your inquiries and provide customer support

3. Data Security

We implement industry-standard security measures to protect your personal information. Personally identifiable information (PII) is encrypted at rest using AES-128 encryption. Access to sensitive data is governed by role-based access controls, ensuring only authorized personnel within your commission can view protected information.

4. Data Sharing

We do not sell your personal information. We may share your information in the following circumstances:

• Within your commission: Your information is accessible to authorized members of the commission(s) you are affiliated with, as necessary for operations.
• Service providers: We use third-party services for email delivery, SMS messaging, and infrastructure hosting. These providers are contractually obligated to protect your data.
• Legal requirements: We may disclose information when required by law, regulation, or legal process.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. Certain records, such as bout results and audit logs, are retained indefinitely as required for regulatory compliance. You may request deletion of your personal data by contacting us, subject to our legal and regulatory obligations.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Opt out of non-essential communications

7. Third-Party Services

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page with a revised "Last updated" date.

9. Contact Us

If you have questions about this Privacy Policy, please contact us at info@adminisport.com.